Podcast Workflow System

Plan, track and manage your podcast workflow in one organised system.

The Podcast Workflow System is a structured Google Sheets template to help podcasters organise episode ideas, track production progress, manage guests and monitor podcast performance in one place.

Instead of juggling notes, documents and multiple tools, this system gives you a clear workflow to follow for every episode from ideas through to recording, publishing and performance tracking.

The Episode Pipeline acts as the master control sheet for your podcast. Once an episode is added, the rest of the system helps organise production tasks, scheduling and tracking related to that episode.

Everything is laid out so you can see what’s coming up, what’s in progress and what has already been published, all from one organised workflow.

Created for podcasters who want visibility and consistency across their podcast production process.

A Google account is required to use this template.

Designed to manage your podcast workflow

This system helps you

• Capture and organise podcast ideas before they enter production
• Track episodes from planning through to publishing
• Manage recording, editing and production tasks in one workflow
• See upcoming releases using a visual podcast calendar
• Keep guest details organised for interview episodes
• Monitor podcast downloads and engagement over time
• See exactly what stage each episode is currently in

The system is designed to create a repeatable production process so every episode moves through the same structured workflow.

How the workflow system works

Content Ideas → Episode Pipeline → Production Workflow → Publishing & Promotion → Performance Tracking

Each sheet in the system supports a different stage of your podcast workflow, while the Episode Pipeline connects everything together.

This allows you to track multiple episodes at once while keeping your production process organised.

What this is

A ready-to-use Google Sheets template workflow system built specifically for podcast planning, production tracking, scheduling and performance monitoring.

It provides a structured system that helps you manage your podcast workflow yourself while keeping everything organised in one place.

Some elements of the system automatically update using formulas to help track progress across your episodes.

This is not software and it is not fully automated.
It does not automate tasks, publish episodes, send emails, or pull analytics for you.

What you’ll receive

You will receive a PDF access file which contains the link to your Podcast Workflow System template in Google Sheets.

The system includes 8 connected sheets designed to manage your podcast workflow:

Instructions
A simple guide explaining how the workflow system works and how to start using it.

Podcast Dashboard
A high-level overview showing episode progress, upcoming releases and podcast performance.

Content & Idea Bank
Capture episode ideas and organise future podcast topics before they enter production.

Episode Pipeline
The master control sheet where all episodes are added and tracked through the workflow. The system is designed so that once an episode is added to the Episode Pipeline, the rest of the workflow helps organise and track the production process.

Production Workflow
Track recording tasks, editing progress and production steps for each episode.

Calendar View
A visual monthly calendar showing upcoming episode releases and important dates.

Guest Tracker
Keep guest contact details organised and link guests to their episodes.

Performance Tracker
Track downloads, audience engagement and listener locations over time.

FREQUENTLY ASKED QUESTIONS

Do I need any special tools to use this?
No. A Google account is all you need to access and use the template in Google Sheets.

Can this be used in Excel?
I wouldn't recommend it.  The template can technically be downloaded as an Excel spreadsheet, but it was designed specifically for Google Sheets. Some formulas and automated elements may not function correctly or display the same way in Excel.

For full functionality and the best experience, it’s recommended to use the template directly in Google Sheets.

Is this suitable for beginners?

Yes. The workflow system is designed to be straightforward and easy to follow, even if you are setting up podcast production systems for the first time.

The instruction sheet explains how the workflow works and how to start using it.

Terms

• This is a digital product. Nothing physical will be shipped.
• You will receive an access PDF file after purchase with a link to the Google Sheets template.
• A Google account is required to access and use the template.
• This product is for personal and internal business use only and may not be shared, copied, or resold.
• Due to the digital nature of this product, all sales are final and refunds are not available.
• This product is not affiliated with or endorsed by Google.