Podcast Episode Planning & Production Tracker

Plan and track your podcast episodes in one spreadsheet.

Plan episodes, track progress and stay organised without relying on complicated software.

The Podcast Episode Planning & Production Tracker gives you a clear, structured place to plan episodes and track each stage of your podcast process in one organised spreadsheet.

Everything is laid out so you can see what’s coming up, what’s in progress and what has been published, all from a single Google Sheet. No scattered notes or half-finished checklists. Just a practical system you can reuse for every episode.

Created for podcast hosts and podcast managers who want visibility and consistency across their workflow.

A Google account is required to use this template.

Designed for planning and tracking

This tracker helps you:

• Plan episode ideas, topics and guests in advance

• Track preparation, production and post-production tasks

• Monitor progress across multiple episodes at once

• Keep a manual record of episode performance and analytics

This is a planning and tracking tool only.
It does not automate tasks, publish episodes, send emails, or pull analytics for you.

What this is

A ready-to-use Google Sheets template built specifically for podcast episode planning, production tracking, promotion tracking and analytics visibility.

This is not software and it's not automated.
It gives you a clear structure so you can manage the process yourself, with everything documented in one place.

What you’ll receive

You will receive a PDF access file which will give you the links you need to access your Podcast Episode Planning & Production Tracker Template in Google Sheets, including 5 dedicated sheets:

• Episode Overview Dashboard
  A high-level snapshot of your episodes and their current status.

• Episode Preparation
  Plan episode ideas, topics, guest details and pre-recording tasks.

• Episode Production
  Track recording, editing and production progress.

• Episode Post-Production
  Track show notes, publishing steps and promotion tasks.

• Episode Analytics
  Manually record and review episode performance over time.

You will also receive video instructions on how to start using the tracker immediately.

✨+ Bonus ✨

Done-for-you email templates

As a bonus, you will also receive a small set of done-for-you email templates to support your outreach and communication. These templates are designed to help you contact podcast guests and sponsors more efficiently and save you time. You can customise them to suit your show and brand voice.

FREQUENTLY ASKED QUESTIONS

Do I need any special tools to use this?
No. A Google account is all you need to access and use the template in Google Sheets.

Can this be used in Excel?
I wouldn't recommend it. Technically the file can be downloaded as an Excel spreadsheet, but this template was created in Google Sheets. Some formulas and features may not work correctly or display the same way in Excel.

For full functionality and the best experience, it’s recommended to use the template directly in Google Sheets.

Is this suitable for beginners?
Yes. The tracker is straightforward and easy to use, even if you’re setting up podcast systems for the first time.

Terms

• This is a digital product. Nothing physical will be shipped.

• You’ll receive an access PDF file after purchase with a link to the Google Sheets template.

   

• A Google account is required to access and use the template.

• This product is for personal and internal business use only and may not be shared, copied, or resold.

• Due to the digital nature of this product, all sales are final and refunds are not available.