Podcast Batching Planner Template

Plan your podcast recording batches and track your episode buffer in one structured spreadsheet.

If you batch record your podcast (or want to start) but still find yourself scrambling before publish day, this planner gives you a clear system to plan ahead properly.

The Podcast Batching Planner Template helps you organise episodes into defined recording blocks, track your buffer in weeks and see exactly how far ahead you are at any time.

Designed for podcasters who want consistency without overcomplicating their workflow.

Requires a Google account to use.

WHAT THIS IS

A practical Google Sheets batching planner built specifically for podcasters who record in blocks to:

• Plan intentional recording batches
• Track your episode buffer in weeks
• Forecast upcoming recording needs
• Stay ahead of your release schedule

This is not a full production management system.
It focuses specifically on batching, buffer tracking and forward planning.

WHAT THIS PLANNER HELPS YOU DO

• Organise episodes into structured recording batches
• See exactly how many weeks ahead you are
• Track progress toward a 4, 8 or 12-week buffer
• Know when you need to resume recording
• Forecast how many recording sessions you’ll need over the next 12 weeks
• Check whether your recording capacity matches your release schedule
• Plan time off without missing episodes

It turns “I should batch” into a clear, practical plan.

HOW IT WORKS

Set your release frequency and preferred buffer level.

Enter your next publish date, batch size and recording capacity.

Update episode statuses as you plan and record.

The dashboard automatically calculates:

• Episodes ahead
• Buffer depth (in weeks)
• Record-again-by date
• Capacity check
• Break coverage
• 12-week output forecast
• On-time publishing performance

You update statuses. The planner does the calculations.

Ideal for:

• Podcasters who record multiple episodes at once
• Busy creators who want to stay consistently ahead
• Podcasters who batch… but don’t feel fully in control of it

This is not:

• A task manager
• A full production workflow system

It’s specifically built for batching strategy and buffer management.

FREQUENTLY ASKED QUESTIONS

How do I access the planner after purchase?

After checkout, you’ll receive a PDF with a private link to the Google Sheets template.
Click the link, make a copy into your own Google Drive, and you can start using it immediately.

Do I need Google Sheets to use this?

Yes. This planner was built in Google Sheets and requires a Google account to use.

You can download it as an Excel file if needed, but some formulas or layout elements may not function exactly the same outside of Google Sheets.

For full functionality, I recommend using it directly in Google Sheets.

Is this a full podcast production template?

No.

This template focuses specifically on batching, buffer tracking and forward planning. It does not replace a task manager, content calendar, booking system or editing workflow tool.

It’s designed to give you clarity on how far ahead you are and when you need to record again.

TERMS

This is a digital product. No physical item will be shipped.

You will receive a PDF containing a private access link to the Google Sheets template.

A Google account is required to access and use the template.

This product is for personal and internal business use only. It may not be shared, redistributed, copied for resale, or used to create derivative products for sale.

Due to the digital nature of this product, all sales are final and refunds are not available.